AWHS FALCON FOUNDATION POSITIONS

Below is a list of the positions for the Falcon Foundation, the Archie Williams High School Foundation. All Board members are expected to be aware of and follow the by-laws and board member agreement. All Board members are expected to represent the board and attend foundation sponsored events to the best of their ability. Any open positions for the 2024-2025 school year are noted as such. Please contact us at [email protected] if you’d like more information.

BOARD POSITIONS

Board President
(10 Board Meetings + 3-5 Hours/Month)
  • The Board President is an Officer of the Non-Profit Corporation.
  • Lead organization in achieving short term and long term goals.
  • Develop and manage an annual fundraising strategy.
  • Prepare Board meeting agendas.
  • Preside over Board meetings.
  • Participate in the annual budgeting process with the Executive Director and Treasurer.
  • Identify and develop future Board members.
  • Maintain strong relationships with AWHS administration and District counterparts at other schools.
  • Ensure that AWHS Falcon Foundation is represented at District and community meetings by attending or delegating a Board Member to attend.

Vice President
(10 Board Meetings + 3-5 Hours/Month)
  • The Vice President is an Officer of the Non-Profit Corporation.
  • Assist the Board President in leading the organization in achieving short term and long term goals.
  • Preside over Board meetings if the Board President is not able to attend.
  • Identify and develop future Board members.
  • Maintain strong relationships with AWHS administration and District counterparts at other schools.
  • Other responsibilities as assigned.

Secretary 
(10 Board Meetings)
  • The Secretary is an Officer of the Non-Profit Corporation.
  • Take minutes at all Board meetings.

Treasurer
(10 Board Meetings + 1-4 Hours/Month)
  • The Treasurer is an Officer of the Non-Profit Corporation.
  • Participate in the annual budgeting process with the Board President and Executive Director.
  • Ensure oversight of Executive Director financial responsibilities.
  • Oversee the Fall and Spring grants review and approval process.
  • Pay Executive Director on a monthly basis.

Family Giving Chair
(10 Board Meetings + 10 Hours September-October + 1-2 Hours/Month Other Months)
  • Develop Family Giving Campaign strategy with the Board Officers.
  • Work with the Executive Director and Communications Chair to execute the strategy.
  • Work with the class representatives to develop targeted messaging to each grade level.
  • Work with the Business Partner Chair(s) to plan a donor appreciation event.

Business Partner Program Chair
(10  Board Meetings + 10-15 Hours September-October)
  • Manage the annual business partner campaign.
  • Maintain strong relationships with towns of San Anselmo and Fairfax.
  • Work with the Family Giving Chair(s) to plan a donor appreciation event.

Athletic Committee Chair
(10 Board Meetings + 2-4 Hours/Month)
  • Represent the broader athletic community at AWHS and act in support of all athletic teams and clubs.
  • Work with the Executive Director to establish a budget for Athletics.
  • Oversee the committee and process that distributes funds set aside annually by the Board to fund athletic requests. 
  • Run 4-5 Athletic Committee meetings a year to review and approve funding requests. Determine the frequency, timing, location and agenda for all meetings.
  • Ensure all funding requests meet both AWHS Falcon Foundation and Athletic department criteria.
  • Maintain committee files and records in accordance with foundation Bylaws.
  • Maintain strong relationships with the Athletic Director and Assistant Principal overseeing athletics. 
  • Attend District Athletic meetings as required.

Communications Chair
(10 Board Meetings + 4-5 Hours/Month)
  • Develop overall communications strategy with the Board Officers.
  • Work with the Executive Director to execute awareness campaigns, email communications and social media posts.

Staff Appreciation Chair
(10 Board Meetings + Event Hours)
  • Oversee the planning and execution of monthly staff appreciation events (1-4 hours/event). 
  • Oversee the planning and execution of a Holiday party in December (20 hours).
  • Recruit and organize coordinators and/or committees in a timely manner.
  • Create and/or maintain documentation for all events as needed.

Events Chair 
(10 Board Meetings + Event Hours)
  • Work with School Administration and/or the Executive Director and Board President to plan and execute 3-5 events.
  • Recruit and organize coordinators, committees and/or volunteers in a timely manner.
  • Create and/or maintain documentation for all events as needed.

Class Representative - 1 Per Grade 
(10 Board Meetings + 1-2 Hours/Month)
  • Represent his/her grade at Board meetings, and strive to build community within that grade.
  • Help to recruit coordinators and/or volunteers for the events we are involved in.
  • ​Communicate to their grade community via email on a quarterly basis.
  • Attend the Fall new family welcome event.
  • ​Participate in at least one other Board activity or committee, e.g. fundraising, business partner program, staff appreciation or student event, etc. ​​​
  • Work with other Class Reps to organize one social event per year. Budget will be provided by the AWHS Falcon Foundation.

NON-BOARD POSITIONS

Executive Director
The Executive Director develops, recommends, and administers policies, procedures and processes in support of Foundation goals and operations, in accordance with relevant legal parameters, and implements and monitors compliance with approved policies, procedures and processes. The Executive Director position is a part time paid position. Except for specific meeting obligations, hours are flexible and range between 20 and 40 hours per month. See the full job description.

Summer Opportunities Fair Coordinator
(15-20 Hours November - February)
  • Oversee the planning and execution of the annual Summer Opportunities Fair for students which takes place in February each year.
  • Recruit and organize volunteers as needed.
  • Ensure that the event is marketed via the various communication channels available (website, newsletters, emails, etc.)

First Day of School Lunch Event Coordinator
(August 21, 2024, 8-10 Hours August)
  • Oversee and plan the first day of school lunch for students and staff.
  • Recruit and organize volunteers as needed.

Last Chapter Event Coordinator (OPEN)
(June 6, 2025, 8-10 Hours April/ May)
  • Support AW school administration with the planning and execution of the Last Chapter event.
  • Recruit and organize volunteers as needed.
  • Oversee volunteers day of event.

Safe & Sober Grad Night Chaperone Coordinator (OPEN)
(June 12, 2025, 8:30 PM - 2:00 AM)
  • Manage the parent volunteers at the event to ensure our kids are safe and that the evening runs smoothly.

Safe & Sober Grad Night Bus Check In Coordinator (OPEN)
(June 12, 2025, 8:00 PM - 9:45 PM)
  • Manage the student check in and bus load in process in the Saunders parking lot at school.

COMMITTEES

Athletic Committee 
(8-12 hours August - May)
The Athletic Committee is the group responsible for managing and distributing the money set aside each school year to fund athletic requests. The Committee is made up of 1-2 Board Members, the Athletic Director, the Assistant Principal who oversees athletics, as well as 2-4 other parent/guardian volunteers and meets at least 4 times a year to review funding requests.

Business Partner Program Committee 
(8-10 hours September-October)
Support the Business Partner Program Chair in marketing our Business Partner Program to local businesses.

Family Giving Committee 
Support the Family Giving Chair(s) in the execution of our annual family giving strategy over the course of the school year. Committee members will be asked to contribute 5-10 hours over the school year to help with any of the following tasks: phone calls, email outreach or the organization of fundraising events. 

Staff Appreciation Events Committee
Support the Staff Appreciation Events Chair in the execution of staff appreciation events over the course of the school year. Committee members will be asked to help with 2-3 events for a total of 5-10 hours over the school year.