The Grant Process

Please find below an overview of how we receive the bulk of our grant requests and determine which requests get funded each year.
  • The grant making process starts in March each year when the Board reviews income-to-date, and projects how much money can be allocated to grants for the year.
  • Teachers and staff submit grant applications in mid-April.
  • ​An Allocations Committee is formed made up of 2 board members, 2-3 parents, 2-3 students, 2 teachers, 1-2 classified staff and 1 administrator, usually the principal.
  • The Allocations Committee meets in late April to (a) confirm that all grant applications meet our Grant Funding Policies, and to (b) review and discuss each funding request.
  • At the end of this meeting, the Allocations Committee votes to fund, partially fund, or deny each grant request.
  • The recommendations are then documented and presented to the Board at its next meeting, typically mid-May.
  • The full Board reviews and discusses the recommendations, and then votes to accept, amend or reject the recommendations.
  • The Executive Director notifies teachers and staff of the board’s decision on their application, and if applicable, the reason the grant was denied or partially funded (vs. fully funded).  
  • Funds are transferred to the school budget secretary in June and are available for use on July 1st via routine purchasing processes.

Last updated: June, 2024
Please note that the above process does not apply to Athletic requests.
​Click here to learn more about how athletic requests are funded.